Introduction

This Privacy Policy outlines how our school software collects, uses, stores, and protects the personal information of its users. The primary purpose of this policy is to ensure transparency and build trust by informing users about how their data is handled in compliance with applicable data protection laws.

We understand that educational data, especially concerning students, is highly sensitive. Therefore, we are committed to safeguarding the privacy of all individuals using our platform, with a strong focus on student safety and confidentiality.

This policy applies to all users of the software, including students, parents or guardians, school staff, teachers, and administrators. By accessing or using the software, you acknowledge and accept the practices described in this policy.

 

Data Collection

To deliver our services effectively and enhance user experience, we collect the following types of information:

·      Teacher Data:
Includes the teacher’s name, email address, phone number, and professional credentials. This helps in managing staff profiles, communication, and access to teaching tools.

·      Student Data:
Covers personal and academic details such as name, age, class/grade, attendance records, exam scores, and other information shared by the school for educational purposes.

·      Usage Data:
Automatically collected data about how users interact with the software, including login activity, device type, browser details, and IP address. This helps us maintain platform performance and security.

All collected data is used strictly for academic, administrative, and support purposes, in accordance with applicable privacy laws.

 

Use of Data

At Entab, we collect and use your personal information to provide a seamless, secure, and efficient experience through our educational technology solutions. Your data enables us to support institutional operations and enhance the quality of services delivered to students, parents, educators, and administrators.

The personal and academic data collected through our software is used strictly for educational and administrative purposes. Our key uses include:

 

·      Providing Services:
To manage student records, monitor academic performance, maintain attendance, and facilitate communication between students, teachers, and parents.

·      Improving Software:
To analyze usage patterns, identify technical issues, and enhance the platform’s features, usability, and performance based on real user needs.

·      Communication:
Share important updates, respond to queries, provide technical support, and send school-related notifications to students, parents, and staff.

·      Legal Compliance:
Fulfill any obligations under applicable laws and regulations, including data retention, reporting, and safety requirements.

 

Data Sharing

We respect your privacy and only share personal data when necessary and with appropriate safeguards:

·      Schools and Educational Institutions:
Data may be shared with schools and authorized personnel for academic management, reporting, and student support.

·      Trusted Third-Party Providers:
We may share data with verified service providers (e.g., hosting, analytics, communication services) who help us deliver our platform. These providers are bound by strict confidentiality and data protection agreements.

·      Legal and Safety Requirements:
We may disclose information when required by law, court orders, or to protect the rights, safety, or property of our users or the institution.

 

 

Data Storage and Security

We take strong measures to ensure that all user data is stored securely and protected against unauthorized access, misuse, or loss.

·      Secure Storage:
All data is stored on secure servers using industry-standard encryption techniques (both in transit and at rest). Access to data is protected through role-based access controls, authentication protocols, and continuous monitoring to detect any suspicious activity.

·      Access Controls:
Only authorized personnel (such as system administrators and designated school staff) are granted access to user data, and they are bound by strict confidentiality agreements.

·      Data Retention:
We retain personal and academic data only for as long as necessary to fulfill the educational and legal purposes it was collected for. After a student or staff member leaves the institution, their data is archived securely for a limited period and then deleted or anonymized, unless required to be retained by law.

 

User Rights

We respect the rights of all users regarding their personal data and are committed to maintaining transparency and control over how their information is handled. As a user of our platform, you have the right to:

·      Access and Correction:
Users have the right to access their personal information stored in our system. If any data is found to be inaccurate or outdated, users can request corrections at any time.

·      Data Deletion:
Users may also request the deletion of their personal data when it is no longer needed for educational or legal purposes. Certain records, however, may need to be retained for compliance with institutional or governmental requirements.

·      How to Make a Request:
For any data-related requests—such as viewing, updating, or deleting your information—users can contact our support team at:
📧 info@entab.in
📞 011 43193333, 41289100

We aim to process all verified requests in a timely and secure manner, in accordance with applicable data protection laws.

 

Children’s Privacy

We understand the importance of protecting the privacy of children, especially in an educational environment. Our software is designed with built-in safeguards to ensure that student data is collected, used, and stored responsibly.

·      Special Protections:
We collect only the minimum necessary personal information from students to provide educational services. All student data is handled with the highest level of confidentiality and is accessible only to authorized school personnel and guardians, where appropriate.

·      Legal Compliance:
We comply with all relevant child data protection laws, including the Children’s Online Privacy Protection Act (COPPA) where applicable, and similar local regulations. Parental or guardian consent is obtained before collecting personal information from children, when required by law.

Our goal is to create a safe and secure digital learning space while fully respecting the privacy rights of every child. All student data is handled securely and never used for advertising, profiling, or any purpose beyond education and school administration.

 

Cookies and Tracking

Our software may use cookies and similar tracking technologies to enhance user experience and ensure the platform functions efficiently.

·      Purpose of Cookies:
Cookies help us remember user preferences, maintain login sessions, and gather insights on how the platform is used to improve functionality and performance.

·      Types of Tracking Tools (if any):
We may use basic analytics tools to monitor system usage, detect errors, and optimize performance. No personal or sensitive data is collected through these tools without user consent.

·      User Control:
Users can manage or disable cookies through their browser settings. However, please note that some features of the software may not function properly if cookies are disabled.

 

Third-Party Services

To deliver our Services efficiently and securely, we may use trusted third-party providers such as cloud hosting platforms, communication tools, and analytics services.

Each of these providers operates under their own privacy policies, but we carefully select partners who meet strict security, confidentiality, and data protection standards.

We ensure that any third party handling user data does so solely for authorized purposes and in compliance with applicable privacy laws and our internal policies.

 

Policy Updates

We may update this Privacy Policy from time to time to reflect changes in legal requirements, software features, or data handling practices.

·      User Notification:
When significant changes are made, users will be informed through in-app notifications, email alerts, or announcements on our official website.

·      Effective Date:
Each version of the policy will include an effective date so users can clearly see when changes take effect.

By continuing to use our software after updates are published, users acknowledge and agree to the revised terms.

 

Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or how your data is handled, please feel free to reach out to us. We are committed to addressing your queries promptly and transparently.